An example
6pm, Thursday
Two cancellations, two waiting-list texts, two places filled. The class runs full and nobody had to pick up a phone.
Gyms, studios & trainers · Colchester
Classes full. Admin light.
Class bookings, waiting lists, memberships and motivation messages pile up around the actual coaching. Let's automate the routine parts.
For gyms, yoga and pilates studios, dance schools and personal trainers. Customers come to you
WhatsApp messagesMade-up example
A studio's WhatsApp bookings
ClientIs there space in Thursday's 6pm spin class?
AI assistantIt's full, but you're number 2 on the waiting list. I'll text you straight away if a place comes up.
ClientGreat, thanks.
AI assistantThere's also space on Friday at 7am if you'd like a back-up. Shall I book it?
What AI can take off your plate
Five places to start
Bookings and waiting lists
Classes and sessions booked online, with waiting lists that fill gaps automatically.
Membership reminders
Renewals and failed payments followed up politely, so you don't have to.
Win-back messages
A friendly nudge when a member hasn't been in for a few weeks.
Timetables and posts
Posts, timetables and newsletters written from your notes.
A proper welcome
A short welcome series so new members settle in and stay.
Ring the demo assistant
Ask it awkward questions out loud and hear how it answers, and when it hands over to you.
Try to catch it out →Around Colchester
Whether you run classes in a church hall or a unit on an industrial estate, the admin is the same. A full timetable starts with easy booking.
Every business is different. I start by sitting down with you to see how your week actually works, then suggest only what will save you real time.
How it works
Three steps. You never touch the tech.
Time Audit £195, taken off any setup · Setups from £395 · Solo package from £195 · Care from £49 a month. All prices →
- 1We sit down together
An hour at your place. You talk me through a normal week.
- 2Your Time-Back Report
Your biggest time drains, what AI can do about each one, and the cost.
- 3Set up and looked after
You see it working before you pay the final bill. Then I keep it running.
Colchester · In person · Done for you
It's nearly teatime.
Book a free 20-minute chat. Tell me how your week goes, and I'll tell you honestly whether AI can help. No jargon, no hard sell.
Book a free chatcharlie@backbyteatime.co.ukLocal 01206 number coming soon