An example
Between clients
Your 2pm cancels. The waiting list gets a text, the slot's filled by quarter past, and you never left the treatment room.
Clinics & therapists · Colchester
Bookings handled. Clinical questions stay with you.
Running a clinic means appointments, forms, reminders and payments alongside the care. AI can take the admin. It never takes the clinical judgement.
For physios, osteopaths, chiropractors, massage and sports therapists, podiatrists and counsellors. Customers come to you
16:47
07700 900305mobile
07700 9003050:00
- AI assistant: Hello, thanks for calling the clinic. I'm the AI assistant. How can I help?
- Caller: Can I book a sports massage this week? My hamstring's tight.
- AI assistant: Yes, there's Wednesday at 5:30pm or Friday at 9am with Ana. I can't give medical advice, but I'll note your hamstring so Ana knows before you arrive.
- Caller: Wednesday please.
- AI assistant: Booked. A short health form is on its way by text. Please fill it in before your visit.
A call to a therapy clinic: a made-up example, in your device's own voice.
What AI can take off your plate
Five places to start
Online booking and reminders
Appointments booked any time, with reminders that cut no-shows.
Forms before the first visit
Intake and consent forms sent and returned before appointments, and stored securely.
Follow-up reminders
A nudge when a follow-up is due, exactly as you've agreed with the client.
Payments and cancellations
Payment links and your cancellation policy applied fairly and politely.
Reviews
Review requests after appointments, with replies drafted for you.
Ring the demo assistant
Ask it awkward questions out loud and hear how it answers, and when it hands over to you.
Try to catch it out →Around Colchester
Health information is special category data under UK GDPR, so it gets extra care: assistants never give clinical advice, and records stay in your own systems.
Every business is different. I start by sitting down with you to see how your week actually works, then suggest only what will save you real time.
How it works
Three steps. You never touch the tech.
Time Audit £195, taken off any setup · Setups from £395 · Solo package from £195 · Care from £49 a month. All prices →
- 1We sit down together
An hour at your place. You talk me through a normal week.
- 2Your Time-Back Report
Your biggest time drains, what AI can do about each one, and the cost.
- 3Set up and looked after
You see it working before you pay the final bill. Then I keep it running.
Colchester · In person · Done for you
It's nearly teatime.
Book a free 20-minute chat. Tell me how your week goes, and I'll tell you honestly whether AI can help. No jargon, no hard sell.
Book a free chatcharlie@backbyteatime.co.ukLocal 01206 number coming soon